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Satisfactory Academic Progress Policy

Satisfactory Academic Progress (SAP) is a standard used to measure a student’s successful completion of coursework toward a degree. The University of Connecticut is required via federal regulation to establish a reasonable satisfactory academic progress policy to determine whether an otherwise eligible student is making SAP in his or her educational program. Students who are found to be in violation of the parameters set forth by the SAP policy are ineligible to receive most forms of federal, state, and institutional financial aid. The parameters set forth by the SAP policy at the University of Connecticut are below.

Defined Standards of Satisfactory Academic Progress

Minimum Grade Point Average (GPA)

Undergraduate students must maintain a cumulative GPA of at least 1.8 prior to earning twenty-three (23) credit hours and at least 2.0 subsequent to earning twenty-four (24) credit-hours. Courses that are repeated will have only the most recent course counted towards the GPA calculation.

Graduate students must maintain a cumulative GPA of at least 3.0.

Doctor of Pharmacy Professional Program (PharmD.) students must maintain a cumulative GPA of at least 2.0. Courses that are repeated will have only the highest grade achieved counted towards the GPA calculation.

Grades with a notation of Incomplete or Withdrawal have no bearing on the calculation of the cumulative GPA. Credit-hours that are transferred into the university and successfully articulated towards the completion of an educational program also have no impact in this regard.

Pace

All students must earn a minimum of seventy-five (75) percent of their cumulative attempted credit hours. Credit-hours that are transferred into the university and successfully articulated towards the completion of an educational program will be counted as both earned and attempted hours for the purpose of this standard. Courses that are listed as Incomplete (I) or Withdrawal (W) will be counted as attempted but not earned. Repeated courses will always be treated as attempted hours. Completed hours in courses that are repeated may be counted towards Pace only once. Audited (AU) courses are not counted as completed or attempted for the purposes of the pace standard. The following grades are not counted as earned (F, F@,W, U, I, X, AU, IF, IU, Y, XF, XU, NF or N).

Maximum Timeframe

All students are expected to complete their respective educational programs within a specified timeframe, as measured in credit hours. Once this timeframe has elapsed, students are no longer eligible to receive most forms of financial aid. Undergraduate students are expected to complete their educational program in a timeframe no longer than 150% of its published length, as measured in credit hours. Undergraduate students are no longer eligible for financial aid after attempting more than 180 credits (including transfer credits). Graduate students are no longer eligible for financial aid after attempting more than 200 credits (including transfer credits). Exceptions to this parameter of the SAP policy will be made on a case by case basis for students who demonstrate that their noncompliance is due to extreme circumstance.


Financial Aid Subject to SAP

Federal Programs

  • Pell Grant
  • Perkins Loan
  • Direct Stafford Loan
  • Direct Parent PLUS Loan
  • Direct Graduate PLUS Loan
  • Supplemental Educational Opportunity Grant
  • Work-Study
  • Alternative Loans

Institutional Programs

  • Merit Scholarship Awards
  • University Grant
  • Tuition Remission Grant (for graduate students only)

State Programs

  • CT Governors Scholarship
  • CT Governors Grant
  • Gear Up Scholarship
  • State Scholarships

NOTE: Private scholarships, tuition waivers, and departmental scholarships are not subject to SAP standards. Merit scholarships have their own set of academic standards.

* Some alternative loan lenders require students to meet SAP; others do not. See our suggested alternative loan lender list for details


Frequency of SAP Evaluation

The University of Connecticut evaluates SAP on an annual basis following the completion of the spring payment period, (i.e. academic semester). In general, students who are in violation of the parameters set forth by the SAP policy upon an evaluation are not eligible to receive most forms of financial aid during subsequent payment periods. Students who are deemed ineligible upon an evaluation are designated with a status of “Not Meets” and are notified immediately upon the status being assigned.

 

However, students may request an evaluation of their academic progress at the end of any subsequent payment period. Students who regain eligibility within the academic year (due to submitting a late appeal or by meeting the SAP standards) may not be eligible for reinstatement of all forms of financial aid.

 

In addition to the evaluation as noted above, any student whose SAP status is reviewed during the mid-point of the academic year and whose GPA or Pace standard fail to meet the standards as defined within this policy, will be designated as a student to whom a “Financial Aid Warning” will be issued. The Financial Aid Warning serves to inform students as to their respective shortcomings with regard to the published SAP parameters and encourages them to seek guidance in assuring future compliance. Issuance of a Financial Aid Warning does not result in the cancellation of financial aid awards.

 

Students who participate in certificate programs that are completed in less than one year (Dietetic Internship Program (Allied Health) and LTC Long Term Health Care Certificate) will be evaluated at the end of every semester of enrollment.

Description of Terms and Concepts

Satisfactory Academic Progress Appeal

A Satisfactory Academic Progress Appeal is the process by which a student who is not meeting the university’s SAP policy petitions the university for reconsideration of their eligibility for most forms of financial aid. Circumstances upon which an appeal will be considered are those that involve extreme hardship. Examples of extreme hardship are typically limited to a death or illness in the student’s immediate family and/or an illness and/or injury befalling the student him or herself. Additional special circumstances may be considered at the discretion of the Office of Student Financial Aid Services. SAP Appeals must be submitted by the published deadline; failure to submit a complete appeal by the deadline will result in the cancellation of the student’s financial aid award (subject to SAP). All Satisfactory Academic Progress Appeals must contain the following information:

  • The nature of the hardship and how that hardship specifically contributed towards the student’s inability to meet the pace and/or minimum GPA standards set forth by the university’s SAP policy
  • A description regarding how the circumstances pursuant to the hardship have changed in a way that will enable the student meet the parameters set forth by the SAP policy during subsequent payment periods

A selection of SAP Appeals submitted by students will be reviewed by the SAP Appeal Committee for a decision. The SAP Appeal Committee consists of three permanent OSFAS staff members, one alternate OSFAS staff member, and four UConn staff members who are external from OSFAS. The UConn Staff members consist of representatives from the Dean of Students Office, the College of Liberal Arts and Sciences, the Center for Academic Programs, and the Registrars Office. A quorum (i.e. at least four members) is required in order for a vote to be binding; decisions will be based on a majority ruling. In the event that a decision is split evenly amongst the committee, the alternate OSFAS staff member will be asked for input and a final appeal decision will be determined. The Director and Associate Director of OSFAS may override a SAP Appeal Committee decision at any time.

Financial Aid Probation

A student for whom a Satisfactory Academic Progress Appeal is approved will be granted a period of Financial Aid Probation during which he or she will be placed upon a Financial Aid Eligibility Plan. Students placed upon this status may receive all forms of financial aid for which SAP compliance is required. The purpose of the Financial Aid Eligibility Plan is to ensure that a student is able to restore financial aid eligibility as defined by university SAP standards prior to their exceeding their educational program’s maximum timeframe. Details regarding the status are as follows:

  • SAP evaluations for students with this assigned status will occur upon the completion of each payment period for which the student is enrolled and has applied for financial aid. In order to maintain eligibility for financial aid while on this status, undergraduate students must complete (i.e. receive grades or notations other than F, F@,W, U, I, X, AU, IF, IU, Y, XF, XU, NF or N) a minimum of twelve (12) credit hours with a minimum GPA of 2.0 for the affected term. Less than full-time (i.e. those students taking less than twelve credit-hours) undergraduate students must complete all courses for which they receive financial assistance with a minimum GPA of 2.0 for the affected term. Full-time graduate students must complete a minimum of nine (9) credit hours with a minimum GPA of 3.0 for the affected term. Less than full-time (i.e. those students taking less than nine credits) graduate students must complete all courses for which they receive financial assistance with a minimum GPA of 3.0 for the affected term. Full-time Doctor of Pharmacy students must complete a minimum of eighteen (18) credit hours per term with a minimum GPA of 2.0 for the affected term.
  • Students who meet the criteria set forth by this SAP status will remain in this status during subsequent payment periods until such time that they meet the parameters set forth by the university SAP policy or they exceed the limits of the Maximum Timeframe for their respective educational program.
  • Students who fail to meet the criteria set forth by this SAP status upon subsequent evaluations (and who also fail to meet the parameters set forth by the university SAP policy) will immediately be designated as ineligible to receive all forms of financial aid for which SAP compliance is required.
  • Students assigned this status are subject to disbursement of their financial aid being delayed in instances where information relative to their SAP status (i.e. official grades from a prior payment period) is not available for a full SAP evaluation.

A list of frequently asked questions about SAP is available here.